What used to take me and one staffer a full week now lands in a day, and the exception list is genuinely useful rather than noise. We held off on the next admin hire we were planning.
Sydney accountants · under 15 staff
AI that gives Sydney accountants 10 hours a week back. BAS prep, document chasing, inbox admin - handled.
We build custom AI workflows for Sydney accounting firms - BAS prep, client document chasing, inbox triage, reconciliation exceptions - live inside Xero, MYOB and your practice tools in 1-4 weeks. Fixed price from $5,000. Most builds pay for themselves inside the first quarter.
30 min with our Director. No sales rep, no follow-up.
The actual product, live
This isn't a mockup. It's the AI agent we built for an accounting firm.
Scroll inside the phone. You're looking at the AI workforce dashboard for an accounting firm - agents running in the background, hours saved this week, exceptions waiting for review, tasks queued. Same shape as what we'd build for your firm.
What every Horizon accounting build ships with- Specialist AI agents - one per workflow (BAS, document chase, inbox, reconciliation)
- Multi-model routing - the right LLM picked for each task
- Lives in your software - Xero, MYOB, Karbon, FYI, no new platform
- Human-in-the-loop - you sign every client-facing output
- Audit trail - every action logged with model, tokens, latency
What we'd build for you
The four workflows accounting firms ask us for first.
Each one is a fixed-price single build. Live inside Xero, MYOB or your practice tools in 1-4 weeks.
BAS prep and reconciliation exceptions
AI scans your Xero or MYOB ledger weekly, surfaces the exceptions a senior would, and drafts a ready-to-review summary before BAS time. What used to take a full day of catch-up sits on your screen Monday morning.
Saves ~6 hrs/week. Pays for itself in Q1.Client document chasing
AI agent reads inbound emails, identifies which client docs are still missing, and drafts the chase email in your voice with the specific item named. You hit approve. No more spreadsheet of who-owes-what.
Saves ~4 hrs/week of admin chasing.Inbox triage and reply drafts
Every client email gets classified (urgent / informational / can-wait), summarised, and a first-draft reply written. You approve or edit. 30-second response on the easy ones, no overnight backlog.
$1,400-$2,000/mo of admin time recovered.Practice task creation from emails
When a client email contains an action ('change my address', 'send tax certificate', 'add my new business'), the AI creates the task in FYI or Karbon with the right context attached. Nothing falls through.
Stops the 'I thought you were doing it' problem dead.
The cost question
Hire the AI, not the next admin.
A part-timer in Sydney costs $1,800-$2,500 a month, fully loaded. One Horizon AI workflow build runs $5,000-$10,000 once. It does the same admin every week, without the management overhead, the sick days, or the quarterly reviews. Most firms see the build pay for itself inside Q1.
From Sydney accounting firms
What it sounds like when this works.
Composite quotes from Sydney accounting engagements. Roles and firm sizes are real; client names are withheld by request.
Client document chasing is gone. The AI drafts the chase email, I approve, it sends. Got my Friday afternoons back inside three weeks of the build going live.
BAS quarter used to mean two weeks of evenings. After Horizon built the reconciliation flow, the exceptions land pre-categorised and I'm out by 6pm even in tax week.
We were running an offshore team just for data entry, and it was still a bottleneck at quarter-end. Horizon automated the input end to end - it lands reconciled with the exceptions flagged. We've wound the offshore data-entry team down, and the numbers come through cleaner than before.
How it goes
Three steps from first call to live workflow.
30-min audit call
You tell us the workflow you'd rather not be doing. We tell you whether AI is the right fix and roughly what it would cost. If it's not the right fix, we say so. No follow-up sequence.
One-page scope + quote
If it's a fit, within 48 hours you get a one-page scope - trigger, AI step, approval gate, output - and a fixed price quote. You approve or you don't. No code is written until you sign.
Build, test, live in 1-4 weeks
We build the workflow inside your software, test it against your real data, document the runbook, and train you on the approval gate. Then it runs every time the trigger fires - week after week, without you thinking about it.
Common questions
What Sydney accountants ask us first.
How long does the build take?
Most workflows ship in 1-4 weeks once we agree the scope. Discovery and scoping run in parallel during week 1; build, test and handover happen in weeks 2-4. You see the workflow running on real data before you sign off.
How much does it cost?
Fixed price from $5,000 for a single workflow. Most accounting builds land in the $5,000-$10,000 range depending on integration complexity and approval steps. We scope and quote in writing before any code is written - you know the number before you commit.
Does it work with Xero / MYOB / Karbon / FYI?
Yes. We work inside the practice tools you already use. Xero, MYOB, Xero Practice Manager, MYOB Practice, Karbon, FYI, Dext, Hubdoc, ApprovalMax, BGL Simple Fund 360. If your stack isn't here, ask on the call.
Will the AI make decisions without me?
No. Every workflow has a human approval gate on the steps that matter - sending client emails, lodging documents, anything that touches a client outcome. You stay in control. The AI does the prep work; you sign the output.
Is my client data safe?
Yes. Every workflow has a defined data path and audit trail. Client data stays inside your existing systems - we don't store it in our infrastructure. Frontier model providers (Claude, ChatGPT, Gemini) are used on enterprise-grade plans where your prompts aren't used to train future models.
What happens if I don't think it'll work?
On the 30-min audit we'll either show you a workflow we'd build, or we'll tell you AI isn't the right fix for what you're describing. We don't sell builds that aren't going to earn out. No follow-up sales sequence.
Book your free 30‑min AI audit. No sales rep, no follow-up.
30 minutes with our Director. Tell us the workflow you'd rather not be doing - we'll come back with where AI saves you the most time, and set up a time that suits you for a quick call.
You're in.
We've got your details and we've just emailed you to set up your 30-minute call - reply with a time that suits. Want to lock one in right now?
Pick a time now